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ZWM Zeumic Work Management

By August 4, 2016Help

Please see https://wordpress.org/plugins/zwm-zeumic-work-management/

Setup

Downloading ZWM Zeumic Work Management

For an automatic download of ZWM Zeumic Work Management, log in to your WordPress and select the Plugins Menu. In the search bar, insert “ZWM Zeumic Work Management”, select the plugin and click “Install Now”.

For ZWM Zeumic Work Management setup, the staff are created via users (see Making Users Staff Members below), whereas the departments and priorities are created directly through ZWM Zeumic Work Management.

[Optional] For the WooCommerce pathway of ZWM Zeumic Work Management, in the search bar, type “WooCommerce”, click the plugin and press “Install Now”. Navigate to the back end of WordPress and under ZWM Zeumic Work Management, click “Settings”. Change the integration option to “WooCommerce” and click “Save Changes”.

Adding ZWM Zeumic Work Management to a Page

To add the ZWM Zeumic Work Management to a page, proceed to the back end of WordPress and edit or create a page. Place the shortcode [[zwm_list]] where desired on the page.

The page will be password protected and in order to access, WordPress must be logged in.

Columns

Users

Creating Users

If your user is a client, refer to Client, refer to Client > Creating Clients.

In the back end of WordPress, select “Users” and click “Add New”. Once the form is completed, select “Add New User”.

Making Users Staff Members

Proceed to “Users” in the back end of WordPress and select “Users”. In the search box, type in the user or staff member’s name and click “Search Users”. Hover over the user or staff member’s name and select “Edit”. When editing, navigate to the ZWM Zeumic Work Management and select the “Staff” box. Scroll to the bottom of the page and click “Update User”.

Staff Members’ Privileges

  • Departments
    Place a staff member in a department and when tasks or products are delegated to a department, all staff members within are selected.
  • See all staff
    See all staff gives the option to view other staff members’ products or tasks.
  • Edit department
    Edit department allows the staff member to change the department which the task or product was previously placed in.
  • Edit users
    The option edit user allows the staff member to change the delegation of the product or task.
  • Edit priority
    Edit priority allows for the user to change the priority of the task, for example from incompleted to archived.
  • Edit client
    Edit client allows for the staff member to edit the client of a product or task.
  • Edit meta
    Allows for the staff member to edit the meta.
  • Edit customer notes
    Allows for the staff member to edit the customer notes.
  • Edit internal notes
    Allows for the staff member to edit the internal notes.

Proceed to “Users” in the back end of WordPress and select “Users”. In the search box, type in the user or staff member’s name and click “Search Users”. Hover over the user or staff member’s name and select “Edit”. When editing, navigate to the ZWM Zeumic Work Management and change the settings as desired. Scroll to the bottom of the page and click “Update User”.

Departments

Creating departments

To create departments, proceed to the back end of WordPress. Select ZWM Zeumic Work Management > Department. Select “Add New” and type out the name of the department. Once complete, click “Publish”.

Delegating Users or Staff Members to Departments

Refer to Users > Staff Members’ Privileges

Priority

Creating priorities

In order to create priorities, in the back end of WordPress, under ZWM Zeumic Work Management, click “Priorities”. Then select “Add New” and enter the name of the priority. Publish when complete.

Note that the priority “Archive” is automatically installed. When the task or product is archived, it drops out of ZWM Zeumic Work Management and can be found by searching the priority “Archive” in the front end of WordPress (i.e. the page where the shortcode [[zwm_list]] was placed).

Clients

Creating Clients

In the back end of WordPress, under ZWM Zeumic Work Management, click “Settings”. Under “Clients Role” select the best fitting term for all clients. Then select “Save Changes”.

In the back end of WordPress, select “Users” and click “Add New”.

Under “Role”, ensure that the role chosen is the same as the role selected in ZWM Zeumic Work Management. Also ensure that all the clients’ roles are the same and that other users’ who are not clients do not have the same role as a client.

Once the form is completed, select “Add New User”.

Inactive Clients

Proceed to “Users” in the back end of WordPress and select “Users”. In the search box, type in the user or staff member’s name and click “Search Users”. Hover over the user or staff member’s name and select “Edit”. When editing, navigate to the ZWM Zeumic Work Management and select the box “Inactive Client”. Navigate to the bottom of the page and click “Update User”.

OR# ITEM SKU

The OR# ITEM SKU depends on whether ZWM Zeumic Work  Management is working in tandem with WooCommerce or independently.

Not WooCommerce Integrated

Products can be created through the front end of ZWM Zeumic Work Management. The #ITEM SKU can be anything and can be searched.

WooCommerce Integrated

1 Have a product ready

To create a product, via the back end of WordPress, hover over product and click “Add Product”. Name the product. Scroll down and under general, if desired, add a link for your SKU. Then under inventory, type an SKU (e.g. AD10009.000 where AD for organisational purposes refers to advertising). Ensure there are decimal places to allow for multiples of the same product.

2 Have an order ready

To create an order, via the back end of WordPress, hover over WooCommerce and click orders. Select “Add Order”. Click “Add Item(s)” and find your product. Edit the customer and save order when completed.

3 Edit

Through the front end of ZWM Zeumic Work Management, the products within the order will be automatically added. Now the product can be edited via the addition of a department, users, priority, meta, customer notes and/or internal notes.

Meta

In the front end of WordPress, ZWM Zeumic Work Management gives the option to have meta for specific products or tasks for the client or staff members. If ZWM Zeumic Work MAnagement has been integrated with WooCommerce, meta can be edited via the back end of WordPress through the order.

Syntax for updating details to order:

  • Use “====” for differentiating between a heading and content.
  • Use “////” to put a line break and adding data to another line.

For example:

  • – Heading 1====Detail 1 Detail 2////
    Heading 2====Detail 3 Detail 4
  • is displayed as:
    Heading 1: Detail 1 Detail 2
    Heading 2: Detail 3 Detail 4

Customer Notes

In the front end of WordPress, ZWM Zeumic Work Management gives the option to have customer notes for specific products or tasks for the client or staff members. Select a product or task and under customer notes, type as desired and click save.
For the option of allowing staff members to either only view or edit the customer notes, refer to Users > Staff Members’ Privileges.

Internal Notes

In the front end of WordPress, ZWM Zeumic Work Management gives the option to have internal notes for specific products or tasks only for staff members. Select a product or task and under internal notes, type as desired and click save.
For the option of allowing staff members to either only view or edit the internal notes, refer to Users > Staff Members’ Privileges.

Recommendation

Rating ZWM

If you feel a review below 5 stars is necessary, please contact us first before posting the review.


Recommendation

Pro version

The pro version opens up new features and abilities.

Recommendation

Speed and Optimization

For getting the best results from the system, we recommend a cloud hosting package through our exclusive partner WebEngin. These offer much faster database speeds compared to traditional cPanel hosting.

Recommendation

Backups

ZWM Zeumic Work Management is a fantastic system, and regular backups are essential to prevent losing your data in the event of disaster.
We recommend Zeumic’s automatic backup setup, which will automatically back up your WordPress installation, including ZWM Zeumic Work Management, without you having to worry about it.

Recommendation

Setup, Configuration, and Customization

If you need assistance setting up, configuring or customizing ZWM Zeumic Work Management, please contact Zeumic. We can offer assistance, or set the system up for you.

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